If your work meetings are becoming repetitive, it’s time to break up the stagnant and stale cycle and schedule an effective offsite meeting !
There are lots of exciting Toronto Meeting Venues in the city to host your team, such as WeWork or our very own creative spaces here at the Gladstone.
Follow these 7 tips summarized from Temple Square to plan your next effective Offsite Meeting
1. Set Clear meeting goals
Actions can’t be taken unless clear meeting goals have been set before the offsite meeting takes place. Setting goals helps set up the agenda and keep everyone on track!
2. Create the perfect agenda
The agenda should reflect the meeting goals and be broken down into detailed action items. Make sure to list all attendees, details and desired outcomes to prep the attendees beforehand.
3. Nurture Attendee engagement the whole way through
Ensure to engage with attendees before, during and after the offsite meeting. Before the meeting, check in with everyone individually and receive input of how they think the meeting will go. During the meeting, be aware of group dynamics and ensure everyone has a chance to speak. After the meeting, send out an email for feedback with action items discussed, and schedule a follow up meeting to observe progress.
4. Balance the human need for psychological safety and getting people out of their comfort zones
Challenge people to break out of their comfort zones but also maintain a safe space for people to express themselves. Plan an offsite that encourages this environment, and try to achieve a balance of comfort and healthy discomfort among attendees.
5. Don’t forget the food
Get creative with catering by seeking out local restaurants or hiring a food truck (it’s best to ask attendees what they like to eat).
6. Incorporate pleasure with work
“All work and no play makes Jack a dull boy”
Make sure to incorporate some aspect of fun or play in to the agenda – team building exercises or recreational activities are always great icebreakers and add a playful aspect to the meeting.
7. Book the right business venue
Venues can be expensive so selecting the right one to encourage your meeting’s goals is important. When selecting the venue consider its: location, access to public transit, parking, atmosphere, access to technology, any fun extras, and if it fits into your overall budget.